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  • The Ultimate Way To Adjust Your Business To Remote Work

    Implement Secure Cloud Information Management

    , Marketing Specialist

    Secure Cloud Information Management (SCIM) is the right cloud-based document management system to help your business adjust to post-Covid realities. Reflecting on this past Covid year anniversary, I wondered; have small and midsize businesses (SMBs) adapted to the accelerated work from home trend? What steps has your business made to adapt to the new working reality? Most SMBs weren’t set up for Work from Home (WFH), and still aren’t, facing daily productivity and security issues. Have you created an email chain to chase down a document? Or TRIED to retrieve a document that resides in a system not accessible from your home network. FRUSTRATING. This happened to a colleague a few weeks ago! These challenges can cause unnecessary bottlenecks for your employees. And pose a security risk to your business. Discover how to gain control over your documents and minimize the security risks of WFH by levering a cloud-based document management system.

    Why Secure Cloud Information Management?

    “74% of CFOs surveyed intent to shift some employees to permanently working from home” (Gartner Poll, 2020). Investment into a cloud-based document management system will play a big role in ensuring your employees have access to systems and information to effectively do their jobs. Implementing SCIM will allow your workforce to work productively, effectively, and closely together, while social distancing (wink face) from home. Being cloud-based, your employees will have access to important documents from anywhere at any time, securely.

    SCIM will keep you and your documents organized, without experiencing Zoom fatigue from endless touchpoint meetings. Be confident that you are working off the latest documents (capitalizing on SCIM interactive features). And not on v3, while Betty is working on v4. MADNESS.

    Gain control over file sharing

    To do our jobs, we need access to files. How do we gain access while working remotely? The answer is simple, using email. Employees were forced to share documents outside of their organizations existing infrastructure because they did not or could not gain access to their company’s network. The pandemic gave us no choice but to implement a functional WFH strategy, regardless of the security implications. “90% of IT professional believe remote workers are not secure”(OpenVPN).  Most security breaches are caused by human error via an email phishing scam. “96% of executives are unable to distinguish a phishing email from a legitimate one 100% of the time” (KNOWBE4). Using email for unnecessary file sharing opens up your business to preventable cybersecurity risks. Ensure your organization has the proper policies in place to ensure data protection and business continuity.

    Why a cloud based-model for information management?

    Do you have the IT infrastructure in place to install any software or the qualified employees to maintain these systems? Traditional software is a great option if you have the IT infrastructure and personnel to run it. Save your company time and resources. Embrace the cloud-based model.

    Top 5 benefits of going cloud:

    1. Installing a document management system requires IT infrastructure that is often underutilized by your business. A cloud-based model allows you to pay for what you use rather than what you need to install the system.
    2. Keep up with the rapidly changing IT landscape. Don’t worry about upgrading your IT infrastructure in 5 years. A cloud-based model ensures you always have up-to-date systems.
    3. Gain a team of IT professionals who constantly monitor and secure your information.
    4. Streamline your environment. By leveraging the cloud, your data lives in one centralized system that provides users with a uniform experience.
    5. A cloud-based model will grow with you.

    The merging of document management and cloud is like Michael Jordon and Scottie Pippen playing for the Bulls in the 90s. A winning combination. By implementing a cloud-based document management system, you’re gaining control over your documents. Gaining access to a secure and monitored environment. And giving your employees the tools to work productively and securely, without putting your business at risk. Check out SCIM.

    Content Management, Digital Transformation

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    Kofax Power PDF 4 is Here

    Built for business users with stronger scanning accuracy and e-signature integration

    , Product Marketing Manager

    Power PDF 4 provides powerful PDF management that’s built for business users. Learning is fast since it works like Office desktop products. Since Power PDF meets simple to complex needs and provides strong security, IT teams can standardize on a single tool. Check out our blog, The Power of PDF Software Tools and learn the benefits of using Power PDF for your business. The new release takes a huge leap forward in search and redaction accuracy through Kofax’s award winning OCR technology.  Integration has expanded, including Microsoft OneDrive.  And there is greater adherence to accessibility standards.

    PDF document being downloaded on smart devices and desktop.

    What’s New in Power PDF 4?

    PDF 4 is the best version for business users yet, with a whole suite of new features, integrations, and enhancements targeted to make every workday easier. By taking what our users already enjoyed and adding more features, we provided even more tools for effectively managing PDFs, all while meeting a lower price point for businesses.

    What are some of the exciting improvements awaiting users of Power PDF 4?

    Windows

    Mac

    • Boosts search and redaction accuracy through Kofax OCR version 21, the industry’s most advanced scanning technology
    • More options for time-saving e-signature management through integrated Kofax SignDoc® **
    • Improved adherence to accessibility standards through accessible PDF output from Office
    • Expanded use of export add-in code to improve file consistency and accessibility compliance
    • New, neutral user interface theme
    • Save time through Bates Numbering application across a PDF Portfolio **
    • Ready-to-go Published Connector SDK to build custom connectors **
    • More OneDrive Connector options – allows direct cloud connections and supports multiple OneDrive accounts
    • Technology and environment updates, including improved recognition for local languages
    • Expanded viewing options through split-view mode for editing
    • More choices through font bar expressive font control
    • Easy imports into Mac devices from continuity camera
    • Saved time by adding multiple items to library at once
    • Additional option of automatic deskew independent of OCR
    • Flexibility to specify default zoom
    • Flexibility to select and edit multiple form fields

    **Available in Power PDF Advanced only. Kofax SignDoc separate purchase.

    Solutions for Standardization in Any Industry

    Smart functionality should come with a price tag that makes the software a smart investment, too. Power PDF wasn’t just built for business; it was designed to produce a clear ROI for firms, as well. Using a one-time licensing fee structure, making it simple to acquire for a few power users in the back office or the entire team at once.

    With typical savings approaching 70% over three years versus a comparable monthly subscription to Adobe products, it’s easy and cost-effective to deploy Power PDF in your business for every user.

    Find out more about adopting the latest version of Power PDF today.

    This blog was provided by Kofax Inc.

    Content Management, Digital Transformation

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    Optimism in The Face of Disruption: Technology, Collaboration and The New Normal

    , Director, Marketing & Communications, IT Weapons, a Division of Konica Minolta

    Everything is different now. In just a matter of weeks our world of work, interaction, and collaboration has transformed.  And for most Canadian organizations, technology is at the heart of your ability to respond effectively.  Welcome to the new normal of widespread remote work.  Unfortunately, many organizations are in survival mode. They are on their heels, trying to adjust temporarily, until they can get “back to normal”.  But what does “normal” look like on the other side of this pandemic crisis? (more…)

    Digital Transformation, Workplace of the Future

    On June 15th, 1993, the Portable Document Format (or PDF) was born. PDF was created by Adobe® to be a standard document format which would allow for the exchange of documents across different systems (i.e., Windows, Mac, Linux, etc). The PDF file format allowed for any end-user to read/view a document, regardless of their system and irrespective of the native application that created it. (more…)

    Content Management, Digital Transformation, Workflow and Automation, Workplace of the Future

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