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Konica Minolta Blog

Konica Minolta's blog provides valuable insights from executives and key contributors focusing on IT and cloud services, information management, and enterprise content solutions for your industry and practice. Our unique mix of innovation and expertise provides our readers with technology solutions to help their business run more efficiently. Check back often for updates on timely industry news commentary or subscribe to our RSS feed.

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  • The Ultimate Way To Adjust Your Business To Remote Work

    Implement Secure Cloud Information Management

    , Marketing Specialist

    Secure Cloud Information Management (SCIM) is the right cloud-based document management system to help your business adjust to post-Covid realities. Reflecting on this past Covid year anniversary, I wondered; have small and midsize businesses (SMBs) adapted to the accelerated work from home trend? What steps has your business made to adapt to the new working reality? Most SMBs weren’t set up for Work from Home (WFH), and still aren’t, facing daily productivity and security issues. Have you created an email chain to chase down a document? Or TRIED to retrieve a document that resides in a system not accessible from your home network. FRUSTRATING. This happened to a colleague a few weeks ago! These challenges can cause unnecessary bottlenecks for your employees. And pose a security risk to your business. Discover how to gain control over your documents and minimize the security risks of WFH by levering a cloud-based document management system.

    Why Secure Cloud Information Management?

    “74% of CFOs surveyed intent to shift some employees to permanently working from home” (Gartner Poll, 2020). Investment into a cloud-based document management system will play a big role in ensuring your employees have access to systems and information to effectively do their jobs. Implementing SCIM will allow your workforce to work productively, effectively, and closely together, while social distancing (wink face) from home. Being cloud-based, your employees will have access to important documents from anywhere at any time, securely.

    SCIM will keep you and your documents organized, without experiencing Zoom fatigue from endless touchpoint meetings. Be confident that you are working off the latest documents (capitalizing on SCIM interactive features). And not on v3, while Betty is working on v4. MADNESS.

    Gain control over file sharing

    To do our jobs, we need access to files. How do we gain access while working remotely? The answer is simple, using email. Employees were forced to share documents outside of their organizations existing infrastructure because they did not or could not gain access to their company’s network. The pandemic gave us no choice but to implement a functional WFH strategy, regardless of the security implications. “90% of IT professional believe remote workers are not secure”(OpenVPN).  Most security breaches are caused by human error via an email phishing scam. “96% of executives are unable to distinguish a phishing email from a legitimate one 100% of the time” (KNOWBE4). Using email for unnecessary file sharing opens up your business to preventable cybersecurity risks. Ensure your organization has the proper policies in place to ensure data protection and business continuity.

    Why a cloud based-model for information management?

    Do you have the IT infrastructure in place to install any software or the qualified employees to maintain these systems? Traditional software is a great option if you have the IT infrastructure and personnel to run it. Save your company time and resources. Embrace the cloud-based model.

    Top 5 benefits of going cloud:

    1. Installing a document management system requires IT infrastructure that is often underutilized by your business. A cloud-based model allows you to pay for what you use rather than what you need to install the system.
    2. Keep up with the rapidly changing IT landscape. Don’t worry about upgrading your IT infrastructure in 5 years. A cloud-based model ensures you always have up-to-date systems.
    3. Gain a team of IT professionals who constantly monitor and secure your information.
    4. Streamline your environment. By leveraging the cloud, your data lives in one centralized system that provides users with a uniform experience.
    5. A cloud-based model will grow with you.

    The merging of document management and cloud is like Michael Jordon and Scottie Pippen playing for the Bulls in the 90s. A winning combination. By implementing a cloud-based document management system, you’re gaining control over your documents. Gaining access to a secure and monitored environment. And giving your employees the tools to work productively and securely, without putting your business at risk. Check out SCIM.

    Content Management, Digital Transformation

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    Kofax Power PDF 4 is Here

    Built for business users with stronger scanning accuracy and e-signature integration

    Power PDF 4 provides powerful PDF management that’s built for business users. Learning is fast since it works like Office desktop products. Since Power PDF meets simple to complex needs and provides strong security, IT teams can standardize on a single tool. Check out our blog, The Power of PDF Software Tools and learn the benefits of using Power PDF for your business. The new release takes a huge leap forward in search and redaction accuracy through Kofax’s award winning OCR technology.  Integration has expanded, including Microsoft OneDrive.  And there is greater adherence to accessibility standards.

    PDF document being downloaded on smart devices and desktop.

    What’s New in Power PDF 4?

    PDF 4 is the best version for business users yet, with a whole suite of new features, integrations, and enhancements targeted to make every workday easier. By taking what our users already enjoyed and adding more features, we provided even more tools for effectively managing PDFs, all while meeting a lower price point for businesses.

    What are some of the exciting improvements awaiting users of Power PDF 4?

    Windows

    Mac

    • Boosts search and redaction accuracy through Kofax OCR version 21, the industry’s most advanced scanning technology
    • More options for time-saving e-signature management through integrated Kofax SignDoc® **
    • Improved adherence to accessibility standards through accessible PDF output from Office
    • Expanded use of export add-in code to improve file consistency and accessibility compliance
    • New, neutral user interface theme
    • Save time through Bates Numbering application across a PDF Portfolio **
    • Ready-to-go Published Connector SDK to build custom connectors **
    • More OneDrive Connector options – allows direct cloud connections and supports multiple OneDrive accounts
    • Technology and environment updates, including improved recognition for local languages
    • Expanded viewing options through split-view mode for editing
    • More choices through font bar expressive font control
    • Easy imports into Mac devices from continuity camera
    • Saved time by adding multiple items to library at once
    • Additional option of automatic deskew independent of OCR
    • Flexibility to specify default zoom
    • Flexibility to select and edit multiple form fields

    **Available in Power PDF Advanced only. Kofax SignDoc separate purchase.

    Solutions for Standardization in Any Industry

    Smart functionality should come with a price tag that makes the software a smart investment, too. Power PDF wasn’t just built for business; it was designed to produce a clear ROI for firms, as well. Using a one-time licensing fee structure, making it simple to acquire for a few power users in the back office or the entire team at once.

    With typical savings approaching 70% over three years versus a comparable monthly subscription to Adobe products, it’s easy and cost-effective to deploy Power PDF in your business for every user.

    Find out more about adopting the latest version of Power PDF today.

    This blog was provided by Kofax Inc.

    Content Management, Digital Transformation

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    Holiday Message from Chris Dewart

    A holiday like no other-wishes of strength and perseverance

    , President & CEO (Retired)

    Konica Minolta Holiday Card

    As we wrap up an extraordinary and difficult year – I invite you to share a moment of gratitude and optimism for what’s to come in 2021.

    Despite the continued challenges we face as Canadians during the pandemic – Konica Minolta remains hopeful, optimistic and committed to helping our customers rethink what’s possible when it comes to technology.

    And for every challenge we have faced, we have also seen our customers and partners pivot their businesses to capture new opportunities.

    Firstly … We continue to disrupt and transform the Graphics Communication and Industrial Print markets who have faced extraordinary difficulty this year …

    Our wide format, embellishment and our new Accurio digital press technologies have been helping customers produce floor graphics, safety signage, and more.  With the boom in online shopping has also come a renewed importance and tremendous appreciation for compelling packaging and labeling.  And our technology solutions lay at the heart of these trends.

    With so many Canadians working remotely at home – our digitization, information management, cloud and cybersecurity solutions have never been more important.  We’ve seen our market share continue to increase in these areas as every business accelerates their own digital transformation.  With an increasingly remote work force and growing security threats – Konica Minolta is uniquely positioned to help our customers adapt and thrive in 2021. (more…)

    Leadership

    Don’t Leave Money on The Table: 3 Reasons to Invest in Digital Print

    By not investing in digital print, you’re affecting your bottom line.

    , Marketing Specialist

    Faceless side profile imagined as CMYK colour blocks exposing the grinding gears of thinking beneath the colors

    Today’s customers are looking for fast, cost-effective, easy-to-order services. And in 2020, these targets are achievable for your business by utilizing digital print technology and workflow automation software.  As discussed in our last article, Judge a Book by Its Cover, the landscape in which today’s professional print businesses operate has transformed.  Digital print is not a replacement for your traditional offset printing capabilities. It’s an enhancement to your printing portfolio and product offerings. And invites a new stream of clients and revenue to your business. It’s like asking a woman to choose between a heel and a sneaker for a hike. Both shoes serve their purpose in the proper context. As do both printers. Digital print is designed to fill the gap that exists in the marketplace. Offset printing is great for large runs, such as newspaper printing. SMBs usually don’t have that need. By not investing in digital print, you are excluding potential clients who are looking for fast, budget-friendly printed materials. (more…)

    Production Print, Workflow and Automation

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    Judge a Book by Its Cover: Why Packaging Matters in Today’s Experience-Driven Market

    We shop with our eyes first. Looks matter. Packaging matters.

    , Marketing Specialist

     

     

    Packaging is any product’s first impression on the customer. Contrary to the saying don’t judge a book by its cover, consumers definitely judge based on packaging. Marketers have long known this; it’s one of the classic 4 Ps of marketing. Now, where does packaging fit in today’s digital-first, experience-driven economy? Who has access to high-end packaging? The answer is: we all do. Packaging is an integral part of the new marketing ecosystem. And with the always improving digital press and printing capabilities of a modern print shop, the affordability and accessibility of great packaging increases. These advancements have contributed to the changes we are currently seeing in today’s marketplace. (more…)

    Industrial Print

    ,

    Ransomware has quickly become the cybercriminal’s favorite form of malware. As a reminder, ransomware is malware that hackers use to enter a network or device, encrypts files, hold them hostage, and then demand a ransom to return those files back to the victims. In recent years, universitiesmunicipal governmentssmall businesses, and even large corporations like Honda have been victims of ransomware. More recently, the COVID-19 pandemic has provided the perfect environment of uncertainty and disruption for ransomware to thrive. (more…)

    Security, Technology

    , , ,

    The massive shift towards a work-from-home model in the face of the COVID-19 pandemic brings up the critical concern of home network security. A simple home network lacks the sophisticated security protocols that would be present within organizational networks and opens more endpoints for cybercriminals to exploit as your employees work from home.

    Here are some security tips to consider that can help strengthen your organization’s security posture in this new normal of remote work. (more…)

    Security, Technology, Workplace of the Future

    , ,

    Many organizations have recently found themselves scrambling to keep business running as usual while ensuring their staff and clients stay safe. COVID-19 has been testing the planning and preparation of IT Departments around the world.

    Below are 5 measures that all business leaders should implement to keep their users productive in the face of disruption: (more…)

    Technology, Workplace of the Future

    , , ,

    The COVID-19 pandemic has brought on a fair share of negativity in the business world, yet many technology companies are taking part in a global effort to support our economy during this period of disruption. Below are several examples of major technology partners providing free offers or lower cost solutions due to the COVID-19 crisis.

    Microsoft: 6-month Office 365 E1 Trial

    Microsoft created this trial as a direct response to COVID-19. Office 365, and more specifically Microsoft Teams, is a great solution for helping remote employees stay productive, connected, and collaborative. This trial can easily be upgraded to a paid subscription after the 6 month trial period. (more…)

    Technology, Workplace of the Future

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    With the transition to remote work in the face of the COVID-19 pandemic, many organizations and schools are transitioning to using Zoom for online collaboration and learning. This has seen the online conferencing service get hit with multiple cyberattacks, and there are now over 500,000 leaked Zoom accounts available for sale on the dark web. (more…)

    Security, Workplace of the Future

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